Time savings from using mobile workplace communication apps

Time savings from using mobile workplace communication apps

More than 50% of organisations use emailers and website announcements, including intranet postings, to communicate with employees. However, using these tools for business-critical communication presents several problems. One of the biggest is that this approach is much more time-intensive than other methods, especially mobile workplace communication apps. No matter how big or small your business, using a mobile workplace communication app lets you improve efficiency, avoid communication issues, and get more done in less time.

Here we look at some of the ways in which using a mobile workplace communication app, rather than the above-mentioned communication methods, provides time savings for your organization:

1) Mobile access to information One of the biggest perks of a mobile workplace communication app is that it provides access to information at the click of a button. Employees have access to the most up-to-date information regardless of whether they are in the field, at their desk, traveling around the globe or sitting in the comfort of their homes.

Consider how your employees typically access intranet documents: most would have to log on to the site using their desktop computer, which isn’t practical for many who work remotely. During certain emergencies, your building may be evacuated, severing your employees’ access to the intranet altogether. In some organizations, the intranet may be accessible via mobile phone or tablet. However, employees still must log-in every time they access the intranet on the device, which wastes valuable time.

2) Real-time updates and notifications Mobile workplace communication apps or enterprise chat apps enable administrators to push real-time updates and notifications to employees. This means they can notify end users of emergencies, change in policies and important announcements immediately, rather than losing time on less efficient methods of communication. The app will notify each user of the most recent update right on their phone, so they are much more likely to see it immediately.

Using the intranet or email, on the other hand, involves a much longer timeline. After all, your site doesn’t provide a way to proactively notify employees that the information on the intranet has been changed or updated. Instead, you must rely on other means to first tell them that there has been a change, and then they must log in to view it.

3) Maximum uptime

Most businesses have experienced intranet/internet downtime at one time or another; in some organizations, it’s a regular occurrence. Mobile apps use WiFi, cellular networks or both to provide more reliable access to information.

4) Reduced paperwork

With mobile apps in the workplace, you can have all your important forms on one platform and save time that you would otherwise spend browsing through folders. No longer need organizations rely on paper or spreadsheets to log work, because employees can create and send invoices, get approvals, submit e-reports directly from their mobile devices. Hence, all the archaic paperwork becomes instant and real time, and everyone can sign digitally, rather than waiting to send and print documents back and forth.

5) Productive field workforce

Field workers are the ones in the workforce, who reap the most benefits from mobile apps. The convenience of mobile devices makes it easier for workers to interact, collaborate, and present, all from one device. With appropriate mobile apps, field workers can access sales and marketing materials from anywhere, anytime. With mobile apps for the workplace, organizations turn workers’ mobile devices into work tools that go beyond phone calls & emails, all this while saving a lot of time, in turn increasing the overall productivity of the company.

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