Tools And Techniques For Managing Projects That Spread Across Multiple Locations

Tools And Techniques For Managing Projects That Spread Across Multiple Locations

Project teams that consist of members who are working from different physical locations are no longer a sight less seen. To manage such teams better, it is important for project leaders to utilize some unique tools and techniques.

The world is shrinking with each passing day. This adage fits perfectly when used in the context of the way modern workplaces function today. It is common to come across teams that are not restricted to one site, leave alone one office. This kind of working arrangement has become very popular ever since organizations have understood the vast potential that lies in bringing people with different skill sets together to work on complex projects. As a result, such project teams have begun transcending not just departmental boundaries but also physical ones. Such a change in working style calls for the adoption of tools and techniques that can make it easier for team members and managers of multi-location teams to collaborate, keep track of the work, and move harmoniously towards the project goals. Here are some examples –

  1. Team Apps That Help Members Stay Connected – Mobile technology has advanced leaps and bounds in the past few years. There is an app for just about anything under the sun. It is, therefore, no surprise that app-based internal communication tools exist and are extremely popular amongst multi-location teams. The most essential feature to look for in such an app is its ability to facilitate real-time interaction. A suite of tools that fit the bill perfectly is the one offered by Office Curry. It has real-time features, document storing abilities, and can be used easily without much need for detailed instructions.
  2. A Project Management System To Keep Things On Track – A project management system is all the more crucial for remote teams than for others. Tools like Clarizen, Paymo, and Celoxis are used by many organizations for managing projects. For remote teams, the tool suite provided by Office Curry can serve both purposes – project management and communication. It not only allows easy communication between team members but also gives managers of such teams tools that help them assign tasks, track progress, and conduct polls. 
  3. A Time Tracking System That Is Not Too Cumbersome – Filling out weekly time sheets is one of those mundane administrative tasks that no one likes to do. In case of people who work remotely, physical time sheets are usually employed as a time management method. Do away with such a time consuming method and opt for an automated time tracking system like Hubstaff, Toggl, or actiTIME to make the process easier and more efficient for your team members.
  4. A Prioritisation Process To Help Organize Tasks – Having a system to prioritise tasks helps people break down intimidating to-do lists and achieve better results. Even by following a simple colour coding method (Red – Urgent, Yellow – High, Green – Regular) a project spanning across multiple locations can be executed well. Such a system helps reduce the overall stress levels and ensures that the most critical aspects are being addressed first.
  5. Productivity Coaching For Employees – Remote workers require regular training on productivity enhancing work habits and how to utilize them effectively. Id done right, these training sessions can help such employees improve their efficiency and manage themselves with minimal supervision from their manager.

Conventional project management methods and tools may not be adequate or appropriate for teams that are geographically dispersed. It is, therefore, an excellent idea to first put a basic framework of tools and techniques in place so that maximum benefit can be accrued from the flexibility offered by such a working arrangement.

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